Information for Hospitals
Reporting Cancer Cases to Utah Cancer Registry
Cancer is designated as a reportable disease in the state of Utah (Cancer Reporting Rule, R384-100).
Hospitals that diagnose and/or treat patients with reportable conditions should report those cases to Utah Cancer Registry. The details outlined below provide information about what to report, when to report, and how to report.
What to Report
Cases should be selected using the information available on the reportable conditions page. Casefinding lists using ICD-10-CM codes are used to screen prospective cases and identify cancer cases for inclusion in the registry. A casefinding list is not the same as a reportable list but is intended for searching the hospital electronic medical records for specific codes so as not to miss any reportable cases.
Each case report should include the data items listed below and should pass all required edits. Utah Cancer Registry provides a customized edits metafile and user dictionary which vendors must use in their cancer registry software.
- Required data items and edits
- A complete list of data items required by Utah Cancer Registry is available here
- North American Association of Central Cancer Registries (NAACCR) References
- Approved edit metafiles
When to Report
Reportable cases are due to Utah Cancer Registry within six months of the date of diagnosis or date first seen for the reportable condition.
- Initial hospital case reports containing patient identifiers and key diagnostic variables should be securely submitted within six months of diagnosis
- Complete hospital case reports should be submitted no later than one year after the end of the diagnosing year
How to Report
Approved methods of reporting:
- University of Utah Box
- Secure File Transfer Portal (SFTP)
- Other secure file exchange methods
The data received from entities required to report under the Cancer Reporting Rule (R384-100) is included in Record Series #31597.